Poland has one of the most lenient regulations for crypto companies among all the countries of the European Union. It is still the most popular destination for crypto businesses in 2025, despite the rapid shifts in regulations across the EU and the world. Poland boasts a low corporate tax rate and a fast, straightforward application process. For those seeking crypto authorization as Polish VASPs, this analysis is a must-read.
What is the Precise Legal Framework in Poland Governing Cryptocurrency Businesses?
Poland provides VASP authorization to all investors who want to register a crypto venture in the country. The Polish Ministry of Finance is the main authority supervising the registration of Virtual Asset Service Providers (or VASPs, for short). More precisely, the Tax Administration Chamber in Katowice issues all crypto permits. The general framework in the country is based on the AML Act of 2018, which aligns with the corresponding FATF Guidelines.
What Documentation is Necessary to Demonstrate the Company’s Legal Structure?
In order to obtain a Poland crypto license successfully, entrepreneurs must first compile a set of required legal documents. First and foremost, a company must be formed with a legal address in Poland. Then, the company’s beneficiaries, directors, and shareholders must be able to provide their identity documents and certificates that prove the absence of criminal records for each. Another major part of the paperwork is demonstrating sufficient AML-CFT and KYC compliance policies and documents. These include the description of internal AML procedures, a Risk Matrix, and the description of AML-KYC compliance knowledgeability of key persons in the company.
What Financial Information Must Be Submitted to the Polish Authorities?
The most important element for demonstrating the financial capabilities of your future crypto company is a business plan. The business plan must be detailed and outline the company’s objectives, projections, market analysis, and a detailed financial forecast. This is important to demonstrate the financial viability of the future company by providing income statements, balance sheets, and cash flow statements.
In addition, proof of the authorized capital must be provided as evidence that the company meets the share capital requirement, which typically ranges from EUR 1,000 to EUR 5,000, depending on the corporate structure.
What Anti-Money Laundering (AML) and Know-Your-Customer (KYC) Procedures Must Be Documented and Presented as Part of the Licensing Application?
According to the FATF Guidelines and Poland’s domestic AML Act, all potential licensees must first demonstrate their full AML and CFT compliance. Documentation is required to demonstrate the internal policies and procedures designed to prevent money laundering and terrorist financing. Such documents must describe in detail the company’s client due diligence processes, transaction monitoring, and immediate reporting obligations. In addition, every applicant must hire a responsible AML Officer, an individual who will monitor transactions and communicate with Polish authorities.
What Details Regarding the Company’s Operational Processes, Security Protocols, and Risk Management Strategies are Required?
The Polish regulator always requires companies applying for the crypto license to demonstrate their knowledge of the sector and the way of handling their internal and external policies. Businesses must describe their operational workflows, including customer onboarding, transaction processing, and customer support.
Since all blockchain-based ventures require robust security, it is also obligatory to document the cybersecurity protocols to protect against breaches and unauthorized access, ensuring the safety of customer assets and personal information. Another important factor is risk management strategies, which identify potential risks in advance and map out the measures implemented by the company to avoid them.
What Qualifications and Experience Must the Company’s Management and Key Personnel Possess?
In order to operate a crypto company in Poland effectively, every person involved in the project must demonstrate a strong knowledge of the industry and technical matters. Although not always required, it is always advisable. Directors and key personnel should provide their CVs that reflect relevant experience in the finance, technology, and blockchain sectors. In addition, proof of no history of financial crimes must be provided for each.
What Technical Documentation is Needed to Demonstrate the Security and Functionality of the Cryptocurrency Platform or Services?
The technical aspect is no less important in registering and managing a VASP company in Poland.
Authorities require applicants to provide technical descriptions of the cryptocurrency platform’s architecture, including system design and infrastructure. Plus, the details on encryption methods, data protection measures, and protocols for handling security breaches are necessary. If a company uses or plans to use automated systems for AML-KYC compliance and transaction monitoring, the information and description of the technology used should also be submitted to the regulator.
What Proof of Insurance or Other Financial Guarantees Must Be Provided to Ensure Customer Protection?
To obtain a VASP license in Poland, applicants must provide proof of insurance or other financial guarantees to ensure customer protection. This includes evidence of insurance policies that protect customer assets against potential losses due to theft, fraud, or technical failures. Besides, companies must demonstrate financial guarantees, such as documentation of financial reserves or guarantees that confirm their ability to protect customer funds.
What Specific Forms and Applications Must Be Completed and Submitted to the Relevant Polish Regulatory Authorities?
The licensing process also requires the submission of specific forms and applications. This includes applying for registration as a Virtual Asset Service Provider through the ePUAP electronic signature platform. Along with the application, entrepreneurs must submit all necessary paperwork, such as company incorporation papers, identification documents of directors and shareholders, and proof of a registered office address in Poland.
For a successful VASP application, one must ensure the accuracy of all these steps. A knowledgeable legal consultant can be of invaluable help in authorizing a VASP in Poland.
